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Finding the best VDR service will depend on the specific needs of your situation. Whether you are seeking a secure online repository to store and share sensitive information or a smart VDR that helps collaborate in due diligence it all depends on what you want. The number of participants, the duration of the project and the type of data all influence which features are needed. You should also consider whether the users will be external or internal and whether they are technical or not. Ideally, the VDR you choose should be scalable and include both general-purpose and specific to industry.
Select choose a VDR that has user activity tracking and reporting capabilities to ensure security, visibility and compliance. Look for tools that allow you to monitor and examine file downloads, uploads, and user behavior in real-time. Drill-down and audit logs turn information into digestible and useful insights that help simplify and improve due diligence processes. Search functionality should also be robust, with optical character recognition for images and PDFs and filters that limit files based on the type of the file, its status or even viewing activity. Additionally, customer support should be available 24/7 to help new users set access levels and navigate data structures.
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