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Online board meetings can be a convenient way for nonprofits and their staff members to conduct business. As with any gathering, a range of factors can affect the productivity of an online board meeting. This article highlights tips on making your virtual board meetings productive and addresses the most common mistakes that can be avoided.
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Inactivity
Many boards of nonprofits struggle to keep attendees from remote locations engaged during meetings. This is particularly true if you’ve changed from face-toface meetings to remote sessions. Meetings can be affected by low participation if members of the board don’t feel comfortable communicating via video or aren’t comfortable with the technology.
It is difficult to get participants to take part in an online meeting when committee reports aren’t the most interesting item on the agenda. Encourage your committee chairs to include in their data room mergers and acquisitions for the business reports a specific question or request for feedback from the Board.
Inadequate meeting minutes
Your board’s designated minute-takers have the responsibility of ensuring that the most important discussions and decisions from your virtual meetings are documented in a concise manner. They should not discuss personal opinions or informal discussions and strive for a balance of thoroughness and conciseness. It is also important that your minutes are recorded exactly as they were and that you have an established system to secure the storage of all documents such as governing documents, financial reports, and much more. This will avoid confusion and increase accountability.
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